Payment Processing
Requisition/Purchase Order
Orders for companies and individuals are entered and processed in CUBuyplus, the online e-procurement system for the University. CUBuyplus users need to attend a browser training class in order to initiate online orders.
- The department enters an order into CUBuyplus and reassigns the order to a Business Service Center specialist for processing.
- The BSC Specialist reviews the request and submits the requisition to be routed for approval. The approval queues are established based on the accounting (fund-org) of the department, the account code and/or activity code, and the dollar amount of the purchase. The requisitions are routed automatically through the approval process.
- Once the order has been reviewed and approved, the request is submitted electronically, and a Purchase Order number is assigned.
- When an invoice is received, Accounts Payable matches it to the PO in CUBuyplus. Once the items have been electronically received by the department within CUBuyplus, the invoice is processed for payment. Payment detail can be viewed in Banner.
- Payment may be made by check or ACH - electronic funds transfer - depending on how the vendor has been set up in Banner.
Direct Pay
On some occasions, a Direct Pay Request can be used to reimburse individuals for over payments, refunds, stipends, etc. A DPR is no longer used to pay companies or individuals for products or services provided by Creighton University.
- The department completes a Direct Pay Request Form (DPR) and submits it to Accounts Payable with the appropriate description of payment request, approval signatures, and accounting information.
- Accounts Payable will process the DPR, schedule the payment, and issue a check.
Expense Reimbursement
To reimburse individuals for out-of-pocket expenses, an expense claim is created within the CUBuyplus expense module by either the reimbursee or someone submitting the claim on the reimbursee's behalf. See Business Expense Reimbursement information.
Pcard/University Credit Card
To quickly pay vendors for small dollar purchases or to use when traveling.
A card may be issued to an individual upon completion of the P-Card Request Form in TDX ticketing system and upon approval by the individual's supervisor.
